Payment Methods

Payment methods define how a transaction was paid and whether it can enter the reimbursement process.

Funding sources

Select one funding source when creating a payment method:

• Employee-funded: paid by the employee and eligible for disbursement.
• Company-funded: paid directly by the company.
• Non-reimbursable: not processed as a reimbursement.
• Unconfigured: a temporary choice until the funding source is determined.

The funding source directly affects disbursement eligibility.

Create a payment method

1. Open Expense Setup > Payment Methods.
2. Select New Method.
3. Enter the method name.
4. Add a description if needed.
5. Select the funding source.
6. Set the status.
7. Select Save Changes.

Examples include Cash, Bank Transfer, Corporate Card, Personal Card, and E-Wallet.

Update a payment method

1. Find the method in the list.
2. Select Edit.
3. Update the name, description, funding source, or status.
4. Save the changes.

Before changing a widely used funding source, review its effect on disbursement eligibility.

Archive a payment method

Archive a method that should no longer be available for new transactions. Existing expense history retains the payment method originally selected.

Next

Continue to Approval Template.